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Should Basic Math Be on the Endangered List?

Posted by admin on October 17th, 2007

Copyright 2006 Bookkeeping R Us All Rights Reserved

Does anyone out there know how many items are in two dozen? This should be a question that any second grader could answer easily. The reason I am asking is that once again I have been amazed at the lack of common everyday knowledge that our young people are suffering from.

I visited a Dunkin Donut shop today and asked for two dozen Munchkins, my dog’s favorite treat. I really didn’t expect to stump the young woman behind the counter but that is exactly what happened. It seems that Dunkin Donuts sells their Munchkins in a quantity that exceeds two dozen; twenty five of these tasty treats is the standard package. So the phase “two dozen” just sent this lady into a quandary of confusion. Thankfully there was an older woman employee handy to rescue her as I when I jokingly said twenty four to her question – jokingly said as I was under the mistaken impression she was looking for price information not a definition of numbers – she repeated the question to her co-worker once again. I wonder what would have happen if I asked for three dozen. Total pandemonium for sure.

It a sad situation when our youngsters are not given the basics of math before sending them off into the world. No matter what we do in life we need math skills. I am not talking about algebra or advance calculus, but simple everyday measurements. A dozen equals twelve, so two dozen equals twenty-four, a cup is eight ounces, two cups equal a pint, two pints equal a quart and four quarts equal a gallon. Certainly every young child knows this – or maybe not as it seems not every young adult has acquired this knowledge.

This is a call to teachers and parents alike, unless you want to be spending your time and hard earned money supporting these kids you need to take their education seriously. No skills equals no job which increases the risk that these young people will fill their lives with emptiness and trouble. One cannot even prepare a meal without this knowledge - oh I forgot we are all eating at fast food restaurants so no one cooks. As our waist lines increase does our ability to learn and retain decrease? Surely not a direct correlation, but even the simple task of feeding ourselves has become something someone else does and therefore the required information is lost to the everyday person. A small amount of time invested now in a child’s education will result in a great return for the future. Get out those pots and pans and teach your kids how to measure!

Does Dunkin Donuts need to be testing their applicants to determine if they actually know the definition of a dozen? How silly is that?

A Review of Bookkeeper 2007 (Not A QuickBooks Program)

Posted by admin on October 12th, 2007

Copyright 2006 Bookkeeping R Us All Rights Reserved

This program intrigued me because of its inexpensive cost. However the old adage “you get what you pay for” certainly applies here. For those of you looking for the very basics Bookkeeper 2007 by Avanquest might seem the answer, but I found it difficult to nagivate. For those of you who do not have a strong understanding of bookkeeping basics you will find yourself frustrated. And if you are looking for help, well you will have to accept an ActiveX script everytime you use the help function unless you wish to adjust your browser security settings.

Some of the windows within the program close using the standard Window’s X, others by clicking on a cancel button, and others only by selecting another option in the side window or menu bar. Sometimes you are sitting there wondering what to do next.

You can add five additional fields to the vendor, employee and customer forms but you cannot add a vendor, employee, customer, account or list item on the fly. Bookkeeper 2007 allows you to set up a default email form, but I can’t figure out how to actual send an email as it is a multi step process and once you figure that out it doesn’t seem to work with Outlook.

Reports are limited and the ability to customize them even more limited. Filters are limited to date parameters and formatting is limited to font choices and in some cases positions of header and footer information. You can export to other programs however when exporting a payroll report to Excel the information did not come across smoothly and would require a great deal of formating in Excel. There does not seem to be a Microsoft Word export unless you are relying on a straight text file which once again does not come across into Microsoft Word without having to do some extensive formatting but there are options for Microsoft Works file formats which I did not test. However saving a report in a pdf format does seems to work well.

Live technical support will cost you $24.95 for the first 10 minutes and $2.95 for each additional minute per call. The basic cost of the program is $29.95, however if you are running payroll you will need to add an additional $10 to obtain the tax tables needed.

All and all, what could have been an good beginning product is made unuseable, in my opinion, by not providing what the beginner needs - a program that is easy to navigate and helps you do the basics easily. My criteria for a program is that I get it right off the bat. I have been using accounting/bookkeeping programs since the mid-seventies and there are very few I haven’t tried. I have to ask the question if I am struggling with this program, how can the average user ever be able to use this program.

Now I have to be honest, I am a QuickBooks ProAdvisor and as such encourage my clients to use QuickBooks products but it was with a open mind that I tried this product. It is inexpensive and while it’s clunky it will do some of the basics if you work at it. I strongly recommend downloading the trial version before you buy if you are still interested.

Year End Adjustments

Posted by admin on October 10th, 2007

Copyright 2006 Bookkeeping R Us All Rights Reserved

At the end of each fiscal year there may be adjustments you need to consider. These might include accruing or deferring a revenue or expense, reclassification of revenue or expenses, and inventory adjustments to match book balances to actual physical counts and values. Year end adjustments are changes made to accounts in order that your financial statements are properly stated.

Ghost Whisper

Posted by admin on October 9th, 2007

Add some BOO to your bookkeeping. Looking for something fun and spooky to add some atmosphere to your cubicle? How about a mouse pad or perhaps a tile to place your coffee mug on or even a mug? Have fun with these eerie fellows now and through out the year!


Ghost Whisper Mousepad


Ghost Whisper Framed Tile


Ghost Whisper Mug

Do You Have What It Takes To Be An Entrepreneur?

Posted by admin on October 8th, 2007

Copyright 2006 Bookkeeping R Us All Rights Reserved

You have a great idea for a product or service that you know will make you the next multi-millionaire. Your family and friends either think you are brilliant or crazy. Perhaps you are not happy with your current employer or career and desire more control of your work and career. After all if you are like me, there is no better boss to work for than yourself. So how can you fail? Wrong question! The question you should be asking is how can I succeed?

It takes not only a great innovative idea, but a passion for success and an attitude to do whatever it takes to reach your goals. And planning, planning, planning.

You will wear many hats as the owner of your own business – innovator, inventor, marketer, sales, executive, financier, purchase agent, production manager, bookkeeper, office administrator, advertising manager, and the list goes on. Even if you are out-sourcing some of these functions you need to know if the people you hire are providing you with the information and services needed. This doesn’t mean you need to be an expert in all the areas needed for a successful business, just that you understand the basics of each. The more knowledge you accumulate, the more successful you will be. The president of a large corporation surrounds himself with a highly trusted group of advisors. But it is the president that hand picks these people based on the knowledge and experience he has accumulated within each area. You need to assume the same responsibilities for your business.

And if you think you will have more free time, well think again. There is no room for a 9-5 mentality in the start-up and growth of a new business. Long hours, working on weekends, holidays and nights are more the norm. And while you might not be servicing customers during these hours, you will certainly want to be taking care of all the non-direct tasks. And this is where the planning, planning, planning comes in. Plans to finance your business. Plans to market your business. Plans to grow your business. And following the planning are the tasks of putting the plans into action.

Almost every waking moment of your life should be filled with thoughts of how to move to the next stage of success. Conversations at breakfast or over the dinner table will center on the business. You never know when a breakthrough will arise and you need to take advantage of those thoughts when they pop up or you will forget and never get back to them. Carry a tape recorder or notebook around with you at all times. I keep one by my bedside as I sometimes wake in the middle of the night with a wonderful idea and I know from past experience if I don’t write it down then and there it won’t be around in the morning. If I am watching television a program or advertisement might inspire me to action so again a notebook is right there on my coffee table.

This all consuming attention to your new business doesn’t mean you don’t enjoy your personal life however. Do take what I call mini vacations. Times during the day to regroup, rest, spend time with your family. Take a walk, do a short stint of exercise, read a book for pleasure, play with your kids, plan a meal where no business is discussed, go for a drive, call up a friend. These activities will clear your mind and rest your body and you will return to your business tasks refreshed anew and you will be reminded that living a full life is not just about how much money you make, but also how you treat those you love and enjoy the pleasures we are meant to experience.

Starting a new business is hard and time-consuming work, but it also fun, exciting and fulfilling. If you have what it takes and are willing to put in the time and work, then welcome to the world of Entrepreneurship!

Organize, Organize, Organize

Posted by admin on October 1st, 2007

Copyright 2006 Bookkeeping R Us All Rights Reserved

If you haven’t already now is the time to get prepared for your year end. Tax planning will not be an option for your business if you haven’t been keeping up with your bookkeeping. Your CPA or tax preparer needs time to review your financial information in order to help you with decisions that will need to be acted on before the end of the year. Should you purchase equipment now to reduce your tax bill? Are there expenses you will be paying for in January that might be better paid in December? These are just two of the issues your accountant will review with you.

Also if you meet with your accountant soon you will have the knowledge to pre-plan tax payments. It is always better to know in advance an estimate of your tax liability.

However, if you have been procrastinating getting everything in order, don’t delay. It is not too late. Start today. Remember you don’t have to do it all by yourself. There are excellent bookkeepers available to help you and the small amount of money you spend on outsourcing your bookkeeping will save you at tax preparation time.

What’s New QuickBooks Pro 2008?

Posted by admin on September 25th, 2007

Copyright 2006 Bookkeeping R Us All Rights Reserved

QuickBooks Pro 2008 once again brings you the features you need to run your small business while not getting bogged down with the everyday bookkeeping tasks. As always you can invoice your customers, pay your vendors, handle payroll, receive customer payments and use all the other important financial tools and reports you need to succeed.

With QuickBooks Pro 2008 you have these added features:
(see below for notes listing application requirements, terms and conditions)

The ability to send emails directly from QuickBooks using Microsoft Outlook or Outlook Express.

Capture quickly billable hours online and from your Outlook calendar.

Allow your accountant to review data and make changes while you work.

Excel data import templates which help you easily import your customer, vendor and production information.

Improved help to locate answers to your questions quickly.

And Coaching Tips which help you learn how to use QuickBooks with the utmost confidence.

(see below for notes listing application requirements, terms and conditions)

Frequently entered business automatically classified

Payroll tools such s easy scheduled payroll groups and a to-do list for tax payment due dates

The new Payroll Center shows you dates for payroll, taxes and other liabilities at a glance and now has a new review, confirm and submit process that provides full confirmation that payroll has been rescheduled.

Multi-parcel shipping and added thermal printing support making it easier to process Federal Express and UPS shipments and create shipping documents right in QuickBooks

Advanced features letting you track costs for assembled products and inventory.

Advanced customization tools for creating professional looking forms

A Data backup wizard making it easier to store your data files

And of course as always, Free QuickBooks Support included for 30 days following registration for questions submitted online.

Application requirements, terms and conditions

Now remember in order to use any of the features associated with Microsoft Excel, Outlook or Outlook Express you have to own these products and have them installed on your computer. Versions of these application needed are 2000, 2002, 2003 or 2007.

To synchronize QuickBooks and Outlook you will need to download a free add-on of Contact Sync from the QuickBooks web site and the direct web address is www.quickbooks.com/contact_sync/. You can also synchronize using the QuickBooks Customer Manager with is sold separately. And by the way this is a great program which I will be reviewing later this month. Stay tuned!

To new QB Time Tracker online billable feature comes with a free 60 day trial period, after which fees will apply and again require Microsoft Outlook or Outlook Express versions 2002, 2003 or 2007.

QuickBooks Payroll requires a subscription, EIN (Employer’s Identification Number) and Internet access. Additional fees apply to Direct Deposit

In order to use the improved accountant review data and make changes while you work feature, your accountant must be using QuickBooks Accountant Edition 2008

There are no QuickBooks fees for using the shipping feature, but do remember that Federal Express and UPS will, of course, charge you there normal shipping fees and registration and agreement to terms and conditions are required.